The Easy Way: Adding External YT Videos to Your PowerPoint Sessions

How to Embed a YouTube Video in PowerPoint

Richard Bennett

Mar 27, 2024• Proven solutions

There might be several instances where you want your audiences to watch a video so that you can elaborate your idea or explain your point more clearly. You may want to do this without leaving the presentation window in order to avoid losing focus from the agenda of the meeting. To make this happen, it is imperative to learn how to embed a YouTube video in PowerPoint.

When talking about PowerPoint, it is an efficient and powerful tool to prepare animated and static presentations, and embedding videos is yet another useful option that the app offers to its users.

That said, here you will learn a couple of methods to embed YouTube video in PowerPoint.

How to Insert YouTube Video into PowerPoint? (4 Methods)

After understanding the benefits of have a video embedded to your presentation, it is now time to learn how to add YouTube video to PowerPoint.

The four most used methods of getting this done are discussed in detailed in the following sections:

Method 1: Using YouTube Video’s URL

Because every YouTube video has a URL (Uniform Resource Locator) that is unique for that particular clip, PowerPoint allows you to use it to embed the footage to any of its slides. The process is simple, and you can follow the steps given below to get this done:

Step 1: Copy the URL

Open your default web browser, go to the YouTube video you want to embed to PowerPoint, and copy its URL from the address bar at the top.

Step 2: Add URL to PowerPoint

Launch PowerPoint if it is not already open, go to the slide you want to embed the YouTube video to, click Insert from menu bar present above the Ribbon, click Video from the Media section at the right end of the Ribbon, click Online Video from the list that appears, in the Enter the URL for the online video field on the Online Video box, paste the URL that you copied earlier, and click Insert to insert YouTube video into PowerPoint.

Step 3: Position the Player

Once the video is added to the PowerPoint slide, drag its frame and reposition it to a suitable location.

Method 2: Embed a YouTube Video with Embed Code (For Microsoft PowerPoint 2016)

Unlike PowerPoint 2019 that accepts URLs and embed codes in a single URL field, MS PowerPoint 2016 lets you choose how you want to insert a video. The step-by-step instructions given below explain how this can be done:

Step 1: Obtain Embed Code

Go to the YouTube video you want to embed to your PowerPoint slide, click the SHARE icon from the left area under the video player, click the Embed icon in the Share box, and click COPY from the bottom-right corner of the Embed Video box that appears next.

Step 2: Get to the PowerPoint’s Insert Video Box

Launch MS PowerPoint 2016, click Insert from the menu bar at the top, from the Media section in the right of the Ribbon, click Video, and then click Online Video to open the Insert Video box.

Step 3: Embed the Video

Paste the embed code you copied earlier in the Paste embed code here field present next to the From a Video Embed Code option, and press Enter to embed YouTube video in PowerPoint.

Method 3: Insert YouTube Video into PowerPoint by Searching Names (For Microsoft PowerPoint 2016)

Microsoft Office 2016 has another lucrative feature that allows users to embed YouTube video in PowerPoint by searching its name. You can follow the steps given below to find the videos published on YouTube, and insert them to your presentation:

Step 1: Get to the Insert Video Box

Use the process explained in Step 2 of Method 2 to get to the Insert Video box after selecting the slide you want to add a video to.

Step 2: Search and Embed a Video

In the Search YouTube field next to the YouTube option, type the name of the video you want to search on YouTube, press Enter, select the video you want to embed, and click Insert to insert YouTube video into PowerPoint.

Method 4: Insert Video from PC

Another method to embed YouTube video in PowerPoint is by downloading the clip to your PC, and then inserting the footage from there. You can use any free YouTube downloader to obtain a video that is available on YouTube.

Once the file is on your computer, the following steps explain how it can be embedded to your PowerPoint slide:

WARNING: YouTube videos may be subject to copyright. Therefore, before downloading and embedding a video to your PowerPoint slide, make sure that you have proper rights to do so, or that the video can be used for the purpose without any written permission from its creator.

Step 1: Get to the Insert Ribbon

Open PowerPoint and select the slide you want to embed a YouTube video to. Go to Insert from the menu bar at the top.

Step 2: Insert the Video

Click the Video icon from the Media section of the Ribbon, click Video on My PC from the list, and use the Insert Video box that appears to select and insert the video to your PowerPoint slide.

Step 3: Resize and/or Modify the Video

Grab any of the six handles of the video you inserted, and drag it inward to decrease the size of the frame. It is advisable to use the corner handle and drag them diagonally to maintain proper aspect ratio of the player’s frame. Next, right-click anywhere inside the frame, click Format Video from the context menu, and use the options that appear in the right pane to make necessary adjustments to the clip like color correction, manage brightness and contrast, etc.

YouTube Embedding Supported PowerPoint Version Checklist

Depending on the version of Microsoft Office you are using, you may or may not be able to embed a YouTube video in PowerPoint. Also, if your version of PowerPoint allows you to do so, the interface and the options may vary from those you see on your friends’ computer or in some online tutorials.

That said, the following table gives a clear picture of which version of Microsoft Office has video embedding option, and/or what level of integration does it allow:

MS Office Version	Insert YouTube Via URL	Insert an Online Video with an Embed Code	Insert by Searching for the YouTube Video	Play Embedded YouTube Video Offline
Microsoft 365	Yes	No	No	No
PowerPoint 2019	Yes	Yes	No	No
PowerPoint 2016	No	Yes	Yes	No
PowerPoint 2013	No	No	Yes	No
PowerPoint 2010	No	No (Adobe Flash Player Support Discontinued)	No (Adobe Flash Player Support Discontinued)	No
PowerPoint 365/2019 for Mac	Yes	No	No	No

Frequently Asked Questions About Embedding YouTube Videos in PowerPoint

1. Why Can’t I Embed a YouTube Video in PowerPoint 2010?

PowerPoint 2010 uses Adobe Flash Player to play YouTube videos. Since support for Flash Player is discontinued, PowerPoint 2010 isn’t able to play the videos anymore. To resolve this issue, you need to upgrade your version of Microsoft Office to 2013 or later.

2. Why Can’t I Embed YouTube Videos in PowerPoint for Mac?

You can insert YouTube videos only in Office 365 and Office 2019 versions for Mac. If you are using Office 2016 for Mac, you are required to install an add-in called Web Video Player that can be downloaded from the https://appsource.microsoft.com/en-us/product/office/WA104221182 link. However, if it is PowerPoint 2011 for Mac that you are using, you can’t insert YouTube video to it, and you need to upgrade your MS Office to a higher version for that purpose.

3. Why Can’t I Embed a YouTube Video in PowerPoint 2013?

The version of PowerPoint 2013 that was released initially didn’t allow YouTube video embedding. However, with an update 4018374 that Microsoft rolled out in August 2018, the feature got enabled. You can download and install the update from https://support.microsoft.com/en-us/help/4018374/august-7-2018-update-for-powerpoint-2013-kb4018374 link, and then try inserting a YouTube video to your version of PowerPoint.

4. How Do I Embed a YouTube Video in PowerPoint without Being Online?

YouTube videos that you embed to your PowerPoint presentations can’t be played in offline mode. However, there is a workaround to this. You can download the video from YouTube to your computer using any YouTube downloader, and then use the process explained in Method 4 to insert the clip from your PC.

Conclusion

Although the above sections explain how to embed a YouTube video in PowerPoint, the process to do so may vary in different versions of Microsoft Office. Also, depending on what edition of the program you are using, embedding YouTube videos may or may not be supported according to the availability of the add-ins or updates that Microsoft has rolled out for that particular built of the app.

Richard Bennett

Richard Bennett is a writer and a lover of all things video.

Follow @Richard Bennett

Download and Translate YouTube Videos for Free

If you’ve tried to add subtitles to videos on YouTube before, you may have noticed it’s a bit of a pain. Usually, you have to copy the translation and paste it into your clips, which is time-consuming and requires an advanced level of skill.

Therefore, to help you understand YouTube videos and take notes from their content, we’ve brought a complete review of the best YouTube subtitle extractors that will automatically get the required SRT file in no time. In addition, we’ll also provide a bonus tip to edit your subtitles using Filmora.

So, let’s get into the details of each of these tools one by one.

DownSub
Checksub
EasySub
SaveSubs
YouSubtitles
DVDVideoSoft

Youtube Subtitle Downloader Software

Wondershare UniConverter
DVDVideoSoft Free YouTube Subtitles Downloader
4K Video Downloader
ByClick Downloader

Bonus Tips: Easily Edit Your Subtitle With Filmora

10 Free YouTube Subtitle Extractors & Downloaders

We’ve rounded up a list of 10 YouTube subtitle extractors and downloader services to simplify your life and enable you to get the SRT files.

These tools are simple to use and can help you save a lot of time and effort. However, keep in mind that with these software programs, you can only download videos with subtitles automatically generated by YouTube.

Note: if you want to create subtitles, you can also use the Speech to text function.

Online Free Youtube Subtitle Extractor

You can use one of the following subtitle extractor tools if you only need the SRT file:

1. DownSub

DownSub is an online tool that can help you extract subtitles for your favorite YouTube movies or shows. The tool is entirely free and easy to use. Simply paste the link to the video you want to get subtitles for, click download, and DownSub will do the rest.

Some of the key features of DownSub are as follows:

Download subtitles from YouTube in multiple languages
Supports multiple formats, including SRT, TXT, and VTT
Extracts directly from YouTube, Viki, VIU, and more

2. Checksub

Checksub is a handy tool for extracting subtitles for your YouTube video. To use the tool, create your account on the website, drag and drop your file or upload the URL, and wait for Checksub to extract the SRT file.

Here are some of the cool features of the Checksub tool:

Adds subtitles and translates or dubs your videos
Ability to edit subtitles
Supports over 190 languages
Adds automatic voiceover in a foreign language

3. EasySub

EasySub is another simple and fast-to-use tool that can help you extract YouTube subtitles in no time without installing any software or extensions. Moreover, it supports multiple file formats, such as VTT, SRT, ass, and TXT.

The following are some key features of EasySub:

Free to use
Simple and easy to use
Automatic transcription
Uses an advanced AI algorithm
Multi-language support

4. SaveSubs

SaveSubs is a browser-based Youtube subtitles downloader that does not require its users to install any software or touch any code. Just paste the YouTube video link with subtitles, click “Download,” and you can download the file instantly on your device.

Below are a few key features of the SaveSubs tool:

Download subtitles in multiple formats, such as VTT, SRT, and TXT
Clear and simple UI
Supports editable subtitles
Comes with a social sharing feature

5. YouSubtitles

With its massive subtitle database, YouSubtitles stands out from other online tools. This tool has an easy-to-use UI and can help you get your required file effortlessly. Furthermore, you can even select the translated version of the file after the download.

Here’s why YouSubtitles is one of the best YouTube subtitles extractor online:

Free to use
Huge subtitle database
Supports multiple formats and languages

6. DVDVideoSoft

Another trusted source for YouTube subtitle extraction is DVDVideoSoft. With this tool, you can quickly get the required SRT file by providing the URL of the content. Moreover, you can also use it to download music and videos from Youtube.

Some key features of DVDVideoSoft are as follows:

Can set the language, interval, and timestamp for the subtitles
Supports YouTube to MP3 converter and YouTube downloader
Free to use
Perfect for downloading subtitles from a particular segment of a video

Youtube Subtitle Downloader Software

Youtube’s automatic subtitles are sometimes inaccurate while using an online tool. Therefore, we recommend you use dedicated software to make adjustments to the content. Some of these programs are as follows:

1. Wondershare UniConverter

Wondershare UniConverter is an easy-to-use software for Windows and Mac that can help you create, add, and generate subtitles for your favorite Youtube videos in just a few clicks.

Price:

Quarter: $29.99
Annual: $39.99
2-year: $55.99
Perpetual (one-time): $79.99

Key Features:

Here are some of the things UniConverter can do:

Auto-generates subtitles from videos in over 100 languages
Supports multiple video and audio formats
Customizable subtitle styles
Comes with a visual subtitle timeline for real-time preview
Converts TXT to SRT format
Ability to download the YouTube video on your device

2. DVDVideoSoft Free YouTube Subtitles Downloader

Another customizable and powerful software for downloading YouTube SRT is the DVDVideoSoft Free YouTube Downloader. With this tool, you can get subtitles in multiple languages for any video on YouTube with closed captions.

Price: Free

Key Features:

Here are some key features of the DVDVideoSoft Free YouTube Subtitles Downloader:

Supports TXT and SRT file formats
Available for Windows
Ability to extract subtitles from certain intervals
Available as a browser-based tool

3. 4K Video Downloader

With the 4K Video Downloader user-friendly GUI, you can download videos from YouTube, Facebook, and many other video sites in high definition. It is also possible to extract YouTube video subtitles in over 50 languages.

Price: Free

Key Features:

Below are the key features of the 4K Video Downloader software:

Download the video in 4K
Supports over 50 languages for YouTube subtitles extraction
Can download an entire playlist

4. ByClick Downloader

ByClick Downloader is another great option to quickly download YouTube videos with subtitles in any format you want. Not only that, you can convert files into MP3, MP4, FLV, AVI, WMV,3GP, WAV, and WEBM formats with just a few clicks!

Price: Free

Key Features:

Key features of the ByClick Downloader are as follows:

Downloads videos from over 50 different sources
Excellent user interface
Quickly downloads YouTube subtitles.
Supports multiple formats

Bonus Tips: Easily Edit Your Subtitle With Filmora

Since most of the above tools only extract or download the YouTube subtitles and do not offer editing features, we recommend using Wondershare Filmora , where you can quickly apply changes to your SRT file.

Free Download For Win 7 or later(64-bit)

Free Download For macOS 10.14 or later

Filmora is a powerful video editing software that lets you create and edit clips like a pro. With its easy-to-use UI and wide range of features, you can also create and edit subtitles for your YouTube video using different parameters, animations, text styles, templates, and colors.

Here’s how you can add and edit subtitles on your videos using Filmora:

Step 1 Open the Filmora software on your laptop or desktop and click the “Create New Project” option in the main interface. Select the “Click here to import media” option and upload your YouTube video. Alternatively, you can drag and drop your file.

Step 2 Drag the YouTube video, drop it in the timeline, and click the “Play” icon. Listen to the voiceover on your video footage and press the “M” key to add a marker. Next, click “Titles” from the toolbar and open the “Subtitles” tab from the left menu. Double-click the subtitle to download and preview it.

Step 3 Drag the downloaded subtitle template and drop it in the timeline. Now, adjust it in your video along with the marker point. Double-click the subtitle template in the timeline and type the text from the video voiceover.

You can also add color or template and adjust the text space to make them more visible on your video clip.

Step 4 Click the “Advanced” option, delete the preset text, and set the one you’ve just typed. Next, head to the “Animation” tab to apply any animation effect and click “OK.” Finally, repeat the steps to add subtitles to the whole video.

Conclusion

In this article, we’ve provided a detailed review of the ten best YouTube subtitle extractors and downloaders to help you automatically extract SRT files without much effort.

We’ve also recommended the Filmora software for quickly downloading and editing YouTube subtitles to make them more engaging and clear using various templates, styles, and animations.

Hopefully, you’ve found this article helpful and can now get the SRT files for your favorite YouTube video in a matter of minutes.

Wondershare UniConverter
DVDVideoSoft Free YouTube Subtitles Downloader
4K Video Downloader
ByClick Downloader
Bonus Tips: Easily Edit Your Subtitle With Filmora